Holiday Party

Documents attached. Will need to contact Clarence Brown Center, caterer, DJ, photographer, and Santa. We are tentative for December 8, 2023 for 2023 Holiday Party (confirm with Satya). 

Leading up to Party: 

- Coordinate with Clarence Brown (visit Clarence Brown week before party to finalize seating arrangements, schedule party         for next year, etc.) 

- Coordinate with Caterer 

- Order all alcohol 

- Coordinate with DJ, ask that they bring photo booth 

- Coordinate with photographer, we will need 1 flash drive to upload all pictures 

- Coordinate with Santa 

- Create guest list in Google Doc and send out via e-mail to Surya 

- Confirm that office will be shutting down at 5 pm (Communicate to Rohit/Customer Care) 

- Create Holiday Party flyers to hang around office 

- Check that Satya would like to do Holiday Party awards (did not do in 2022) 

- Get Santa chair from Kenny (get Christmas pillow too) 

- Check that Satya would like to do Surya raffle 

- Print Surya raffle vouchers, if yes 

- Reach out to Megan Bowling to confirm that she is okay with keeping track of raffle winners (she usually does this) 

- Order children's toys, cups, tickets for Surya raffle, drink tickets (Heather Marie can help with this) 

- Get cash boxes ready for bar, balance cash boxes 

- Check with Satya on which foundation alcohol money will go to

- Week leading up to party - send out Holiday Party information via e-mail to Surya (dress code, remind about cash bars, etc.)

During Party:

- Will need 3 people to check in guests for one hour and 15 minutes (Angie, Carina, HR Manager will do this)

- Check that Satya wants to give speech before being released for dinner

- Make Surya raffle announcements throughout the night (do not do these all at one time) 

- Keep track of all raffle winner's names 

- Announce last call for drinks 

After Party: 

- Pick up Santa chair 

- Pick up and take count of left over alcohol from Clarence Brown and bring back to Surya (if can't be returned to where it         was bought) - Robert can help with this, we keep alcohol in the cage to be used at other events 

- Count cash boxes (Tim can help with making donations)

- Count drink tickets 

- Send out e-mail to raffle winners

- Get flash drive from photographer and upload all pictures to X Drive 

- Update excel documents with costs of everything 

2023 Recommendations: 

- Order less alcohol (depending on guest list, order half of what was ordered in previous years) Can contact JP (bartender) at     IMixx and he will be able to tell us an optimal amount of alcohol once we give him total guest list count 

- Do not use Curt Massey as Santa Claus - he has moved out of state, Louis Tonsmeire has a lost of Santa's to choose from

- Use Big Time Beverage in Cartersville instead of Total Wine in Kennesaw - Big Time Beverage can deliver depending on the     cost of delivery