Setting up New Hire in ADP

- Make sure the candidates status in ADP has been changed from "New Application" to "Hired". If not, click the blue pencil and make this change. See example below. 

1. If Hourly employee, choose “New HR + PR + Time”
2. If Salary employee, choose “New HR + PR”

        3. Check new hire info to ensure name, phone number, email address (check the box that says “Use for Notification”), Hire date, reason for hire (new or existing position) and company code (8WU Surya Carpet Inc) are all filled in

        4. Click Ask the New Hire > Click edit pencil under Assign Onboarding Experience > Click drop down and choose experience > Assign > Click Back button

            - Select worked-in state, lived-in state, confirm reports to supervisor name is correct

            - For E-Verify, select ‘Yes, electronically’ and for work location choose ‘GA – 1 Surya Drive’

            - Click Done

        5. Once get email from ADP that onboarding has been complete by the new hire, log in to ADP and go to Process > Hire/Rehire > Go to Hire or Rehire > In Progress Hires > Click on new hire’s name

        6. In Personal section, make sure all information is filled out correctly > Click Next

        7. In Employment section, highlight & copy File # (to be pasted later) if new hire is hourly > Click edit pencil in More Fields section on right > add EEO job classification & EEO establishment > Done, Choose Benefits Eligibility Class (Benefits Eligible if working 30+ hours per week) and change ACA Benefit Status to Designate Full Time, make sure all other information is filled out correctly > Click Next

        8. In Payroll section, select Pay Frequency as Weekly or Semi-Monthly

        9. If hourly employee, select weekly as pay frequency, hourly for regular pay rate, type in the hourly rate, standard hours is 40, and choose Pay Group 1 > Next

       10. If salary employee, select semi-monthly as pay frequency, salary for regular pay rate, type in the semi-monthly salary amount (divide salary on offer letter by 24), standard hours is 40, and choose Pay Group 2 > Next

            - In Tax section, choose SUI/SDI Tax Code (the state the employee lives in) > Next

            - If the employee is hourly, in the Time & Attendance section, choose Pay Class of 8WU Hourly FT or 8WU Hourly PT > Paste the file # into the Badge box  > Select the Eastern time zone > Next

        11. If employee is salary, you will not see a Time & Attendance section

            - Review all selections > Done  

        12. I-9 verification documents must be copied from the employee and the I-9 verification completed in ADP within 3 days.  Once Onboarding is completed, you can now complete the I-9 for the new hire by going to Process > EI-9 Management > Click Continue on the row with the name of the new hire > Click Continue to Section 2 > Next > Select the document(s) the new hire provided in the drop down list and enter in the document details > Upload the photo(s) of the document(s) in Upload Documents section > Next > Next > Click the I Acknowledge box > Type your name and title > Submit > Confirm > Should receive ‘ Form I-9 is Submitted and Employment Authorization Confirmed’ message with two green check marks after E-Verify is done processing (if any other status is received, need to fix errors or monitor status – will not receive email once employment is authorized) > Exit

            - Once the I-9 is completed, go to Setup > Time Off Policies> Click the blue arrow at the end of the row for PTO Hourly or PTO Salary > Click Assign/Unassign Policy to Employees > The Assignment Start Date is the new hire’s DOH > Next > Unselect all names in list > Search for new hires name > Check the box next to their name > Next > Next > Done